Internal Users

 
 

The Materials Characterization Facility (MCF) has nearly 250 users representing more than 60 principal investigators from various departments, as well as centers and institutes across campus. The majority of users are from the Department of Chemical and Biomolecular Engineering, the Department of Chemistry and Biochemistry, and the Radiation Laboratory.

MCF services and support are provided by Ian Lightcap, research and facilities program director, and Anna Matzner, laboratory specialist.

The following information provides instructions and guidelines for completing required paperwork and training, scheduling use of the instruments, canceling reservations, billing, and acknowledgements:

COVID-19 Laboratory Protocols

All users are required to follow the COVID-19 Laboratory Protocols until further notice. These protocols are to be followed in addition to the User Agreement. Any questions may be directed to Ian Lightcap or Anna Matzner

Laboratory Policy and Agreement Contract

Prior to using the MCF, all users are required to have a signed Laboratory Policy and Agreement Contract on record. Copies of the contract are available in the MCF office at 146 Stepan Chemistry Hall or a copy may be printed.

Training

To schedule a training session, researchers should contact Ian Lightcap. The completed and signed contract should be brought to the initial training session. 

Scheduling

After training is completed, users will be able to use the iLab system, which requires a one-time registration (see instructions below). Once registered, users will be able to reserve time on approved instruments (see instructions below). When scheduling time, users should estimate the correct amount of time needed before making a reservation. If users need to use only the instrument software to analyze data, users will not be charged if the instrument is free for use. 

To register for an iLab account:

  1. Navigate to the core page: https://nd.ilab.agilent.com/service_center/show_external/5482/materials_characterization_facility.
  2. In the upper-right-hand corner of the screen click ‘Sign In,’ and select to sign in using University of Notre Dame credentials.
  3. You will be directed to an authentication page where you will enter your University of Notre Dame.
  4. Once you have entered your credentials, click the ‘Login’ button.
  5. You will be directed to an iLab Registration page where you will select your PI/Lab and verify your contact information.
  6. Once your registration has been submitted, your PI will receive a notification that you have requested membership to their lab in iLab and will need to approve your membership and assign any FOP for your use.

To Create an Equipment Reservation:

Once you have been accepted into your PI’s lab and assigned an FOP, you can schedule equipment time.

  1. Navigate to the core page: https://nd.ilab.agilent.com/service_center/show_external/5482/materials_characterization_facility
  2. In the upper-right-hand corner of the screen click ‘Sign In,’ and select to sign in using University of Notre Dame credentials. 
  3. You will be directed to an authentication page where you will enter your University of Notre Dame credentials. 
  4. Once you have entered your credentials, click the ‘Login’ button. 
  5. Select the Schedule Equipment tab and click on the ‘View Schedule’ button next to the instrument of interest. Click and drag on the time that you would like to schedule your reservation.
  6. A window will pop up that will allow you to verify your reservation details and provide payment information before saving the reservation.

Canceling Reservations

Users who have reservations and no longer need to use the instruments should cancel their reservation in the iLab system. Users who have reserved more than 4 hours and no longer need to use the instrument must notify Ian Lightcap at ilightca@nd.edu or 574-631-1493 as soon as possible. If users fail to properly cancel their reservations, FOPs on record will be charged for the amount of time reserved.

Billing

First-time users must provide Ian Lightcap with the Fund-Organization-Program (FOP) to be charged for use of the MCF instruments. Users should verify the FOP with their supervisors before scheduling time. Any changes in the FOP must be reported in a timely manner.

Users must log in and log out each time they use MCF instruments. The log book is located in the MCF. In most cases, charges will be calculated based on the actual time the instrument is being used, as noted in the log book, versus the time reserved in the iLab system.

If users fail to enter the time in the log book, charges will be calculated based on the iLab reservation. Please note, if there is a large discrepancy between the time reserved in iLab and the actual time of use, as noted in the log book, users will be charged for the time reserved.

Additionally, if users use the instrument software to analyze data during a reserved time, the FOP on record will be charged for the analysis and measurement. Users who are one hour late for their reservations, may have their appointment canceled by the program director and FOPs on record will be charged for the one hour.

Acknowledgement

Users are requested to acknowledge the MCF in all publications and proposals whenever facility equipment or instrumentation is used and/or assistance is provided by facility staff. Publications are a key indicator of the usefulness and impact of the MCF and are reported annually by ND Energy to the Vice President for Research. Please use the following standard statement when acknowledging the MCF:  

We thank the ND Energy Materials Characterization Facility (MCF) for the use of the [insert instrument(s) here]. The MCF is funded by the Sustainable Energy Initiative (SEI), which is part of the Center for Sustainable Energy at Notre Dame (ND Energy).